Cost Comparison. Microsoft Exchange vs 365 Licensing

 

Microsoft has simplified Exchange licensing. There are two product editions; standard and enterprise and each requires a server license and a client access license.

Microsoft Exchange Server License

Standard Edition

It allows up to five mounted databases per server. (≈$700)

Enterprise Edition

It allows up to 100 mounted databases per server. (≈3,500)

Details can be found at https://docs.microsoft.com/en-us/exchange/plan-and-deploy/deployment-ref/editions-and-versions

Exchange Client Access Licenses

The Standard edition costs around $70 while the Enterprise edition costs another $40 per user. Every user needs a license except when multiple users share a single device, they can share a single device license.

Details can be found at: https://www.microsoft.com/en-us/microsoft-365/exchange/microsoft-exchange-server-licensing-licensing-overview

Exchange Online / Microsoft 365 Licensing

When using the online versions, every user needs to have a subscription. Prices start at $8.00 per user per month for a 100GB mailbox and go up in different combinations.

Moving Exchange to Cloud infrastructure on Azure, AWS etc.

Your existing on-premises exchange server deployment can be moved to private cloud infrastructure on Azure or AWS etc. Once there, it will be treated as running on virtual machine infrastructure. This document mentions more details: https://docs.microsoft.com/en-us/Exchange/plan-and-deploy/virtualization

 

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